Board Meeting Procedures – How to Run a Successful Board Meeting
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A well-organized meeting can run more smoothly. Board members can concentrate on the most important issues and strategic decisions when the rules for meetings of the board are clear and consistent.
Board members must be informed about the agenda in advance and have access to all relevant documents. This ensures that everyone is on the same page, and avoids any time-consuming surprises.
The ideal way to begin board meetings is with a story of success to highlight the company’s accomplishments and energize the room. This can be a board member’s praise or an employee’s appreciation, or an event that has been a success. It can also help build confidence and respect between the board members.
The board then goes over any old business items from previous meetings. This includes reading reports from committees and officers that provide an overview of where the projects are and how they’re doing. It is recommended to keep this section short to ensure that you have enough time for other crucial discussions.
When the board has dealt with old business, it can move to new business. This is where the board will discuss potential projects, policies and other initiatives. It is important for the chair to facilitate debate and create a wide range of opinions. But it’s equally essential to be able and willing to agree on the direction of the board therefore a clear process for making decisions should be defined and communicated during this phase.
It is recommended to set an exact time for each item on the agenda. A discussion that goes over the allotted time can result in an unplanned decision-making process or a topic being ignored. To avoid this, the chairman should stick to the allotted time and be willing to set aside items if required.
